Date and time: Saturday June 10th, 2017 3:00 pm (sharp) – 5:00pm
Location: Bonita Creek Community Center, 3010 La Vida, Newport Beach, CA 92660
Core Values: (please read attached)


  1. Call to Order – Chairperson
  2. Establish Quorum
  3. Comments and Introductions - Chairperson
  4. Approval of Agenda
    • (Review agenda, make corrections, add items and then approve)
  5. Review of Previous Annual Meeting Minutes
    • Read, amend, approve and file
  6. Season Report: Coach(s)
  7. Financial Report:
    • Annual financial report – treasurer, Andy Zimmerman
    • BBRFC Financial Transparency (see attached)
    • BBRFC procedure for cost re-imbursement (see attached)
    • Auditor’s report
  8. Committee Annual Reports
    • Social
    • Recruiting
    • Sponsorship
    • Manager
    • Secretary
    • Club Captain
    • Vice President
  9. Presidents Report
  10. Future Direction of the Club;
    • Division plans; DI, DII, DIII etc
    • Training Facilities; (St. Johns, Bonita both or alternate?)
    • Equipment; (lights, scrum machine, gear, budget)
    • Youth Development; proposal: start a youth program. Discussion.
    • A proposal has been made to:

      Merge with Back Bay Youth, (only if merger proposal accepted by their committee).

      Start a Youth Program from scratch, only if Back Bay Youth reject merger proposal.

      Should the vote be for option # 1 or #2 it is to be entered into the minutes and a follow up meeting to the AGM is to be tentatively scheduled to plan for the 2017 – 2018 season and future administration of the club.

      If the vote is a no to an in-house youth program it is to be entered in the minutes

  11. Review Special Resolutions
    • Amend bylaws (if applicable)
  12. Election of Committee (see attached role descriptions)
    • President (to attend SCRFU AGM tomorrow, Sunday June 11th).
    • Club Captain
    • Secretary.
    • Treasurer.
    • Vice President, Senior Men
    • Vice President, Youth if applicable
    • Vice President, Masters Rugby
    • Social Co-ordinator
    • Recruiting
    • Brand Ambassador, Marketing
    • New Sponsorship
    • Team Manager
    • Facilities/Field Manager
  13. Election of Coaching Team (Coaches pick their assistants*)

Please submit your nomination (self or for a coach) This email address is being protected from spambots. You need JavaScript enabled to view it. by Monday July 10th 2017 for the 2017 – 2018 season.

Positions to be filled:

  • Snr Men A (Head Coach)
  • Snr Men B